Executive Secretary needed at Idebate Rwanda, Kigali, Rwanda Deadline: 11-12-2024

iDebate Rwanda is a dynamic and rapidly growing organization dedicated to fostering critical thinking and leadership skills through debate and dialogue. We are looking for a highly organized, adaptable, and efficient Executive Secretary to support our operations and mission.

The Executive Secretary will play a pivotal role in ensuring the smooth running of iDebate Rwanda’s office. This position requires a professional who excels at multitasking, relationship building, and problem-solving. You will assist in scheduling, research, and supporting fundraising and partnership efforts while maintaining the highest standards of professionalism.

Administrative Support

• Manage the executive’s calendar, scheduling meetings, and appointments.
• Handle correspondence, including drafting and editing documents and emails.
• Maintain organized records and files for the office.

Research and Writing

• Conduct in-depth research on funding opportunities, potential partners, and donors.
• Prepare comprehensive reports, articles, and supporting documents for proposals.
• Edit and proofread organizational content as needed.

Fundraising and Partnerships

• Assist in identifying and building relationships with potential funders and partners.
• Support the preparation of grant applications and funding proposals.
• Keep track of deadlines and ensure timely submissions of required documents.

Office Management

• Oversee day-to-day office operations to ensure efficiency.
• Coordinate logistics for events, meetings, and travel arrangements.
• Address operational challenges with creative and effective solutions.

Relationship Building

• Represent iDebate Rwanda in a professional manner in all interactions.
• Foster positive relationships with stakeholders, funders, and team members.

• Bachelor’s degree in business administration, communication, or a related field.
• Proven experience in a similar role, preferably in the nonprofit sector.
• Exceptional organizational and multitasking abilities.
• Strong research and writing skills; experience in proposal writing is an advantage.
• Proficiency in Microsoft Office and Google Workspace.
• Professional communication skills, both verbal and written.
• Ability to work under pressure and manage multiple deadlines.

• A proactive and solution-oriented mindset.
• Strong interpersonal skills and the ability to build lasting relationships.
• High level of discretion and confidentiality.
• Passion for iDebate Rwanda’s mission and values.

At iDebate Rwanda, you’ll be part of a passionate team working towards empowering youth and driving meaningful change. While this role requires dedication and hard work, it offers a rewarding experience with opportunities for personal and professional growth.