Salary Expectation
350,000 RWF
Salary Expectation
350,000 RWF
Overview
Reporting to: Managing Director
We are seeking a highly organized, proactive, and versatile individual to join our team as a Personal Assistant to the MD and Human Resources Coordinator. This dual role requires a dynamic professional who can seamlessly manage administrative tasks, provide executive support, and handle essential HR functions. The ideal candidate will be a self-starter, possess excellent communication and interpersonal skills, and maintain strict confidentiality.
Responsibilities
Personal Assistant Duties:
- Manage scheduling of appointments and coordinate meetings.
- Arrange travel, accommodations, and itineraries.
- Prepare and organize documents, presentations, and reports.
- Maintain organized filing systems (both physical and digital).
- Assist with planning and coordination of events and the overall activities of the company.
- Act as a point of contact between the MD and internal/external stakeholders.
- Support with drafting and tracking of budgets.
Human Resources Coordinator Duties:
- Assist with the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
- Coordinate onboarding and offboarding procedures.
- Maintain employee records and databases with accuracy and confidentiality.
- Assist with the administration of employee benefits and payroll.
- Support the development and implementation of HR policies and procedures.
- Address employee inquiries and resolve issues in a timely and professional manner.
- Coordinate employee training and development programs.
- Coordinate team performance assessment.
- Ensure compliance with labor laws and regulations.
- Help maintain a positive and inclusive work environment.
- Manage and update employee handbooks and other HR-related documents.
- Desired Qualifications and Attributes
- Excellent organizational, time management, and project management skills.
- Ability to manage teams and plan team activities/events.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong problem-solving and decision-making abilities.
- Ability to work independently and as part of a team.
- Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).
- Experience in Human Resources administration is highly desirable.
- Positive and professional attitude.
- Strong work ethic and integrity.
- KPIs (Measures of Performance)
- Entrepreneurship: Taking responsibility, demonstrating initiative.
- Getting Things Done: Management of time and meeting deadlines.
- Self-Discipline: Implementing the not-to-do list (taking notes during meetings, setting priorities, having a to-do list, postponing unclean communication, etc.).
- Clear and Transparent Communication: Say it, say it clearly, say it loud, repeat it.
- Focus on Details and Quality: Fight mediocrity and excel at what you do.
Reporting to: Managing Director
We are seeking a highly organized, proactive, and versatile individual to join our team as a Personal Assistant to the MD and Human Resources Coordinator. This dual role requires a dynamic professional who can seamlessly manage administrative tasks, provide executive support, and handle essential HR functions. The ideal candidate will be a self-starter, possess excellent communication and interpersonal skills, and maintain strict confidentiality.
Responsibilities
Personal Assistant Duties:
Manage scheduling of appointments and coordinate meetings.
Arrange travel, accommodations, and itineraries.
Prepare and organize documents, presentations, and reports.
Maintain organized filing systems (both physical and digital).
Assist with planning and coordination of events and the overall activities of the company.
Act as a point of contact between the MD and internal/external stakeholders.
Support with drafting and tracking of budgets.
Human Resources Coordinator Duties:
Assist with the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
Coordinate onboarding and offboarding procedures.
Maintain employee records and databases with accuracy and confidentiality.
Assist with the administration of employee benefits and payroll.
Support the development and implementation of HR policies and procedures.
Address employee inquiries and resolve issues in a timely and professional manner.
Coordinate employee training and development programs.
Coordinate team performance assessment.
Ensure compliance with labor laws and regulations.
Help maintain a positive and inclusive work environment.
Manage and update employee handbooks and other HR-related documents.
Desired Qualifications and Attributes
Excellent organizational, time management, and project management skills.
Ability to manage teams and plan team activities/events.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong problem-solving and decision-making abilities.
Ability to work independently and as part of a team.
Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).
Experience in Human Resources administration is highly desirable.
Positive and professional attitude.
Strong work ethic and integrity.
KPIs (Measures of Performance)
Entrepreneurship: Taking responsibility, demonstrating initiative.
Getting Things Done: Management of time and meeting deadlines.
Self-Discipline: Implementing the not-to-do list (taking notes during meetings, setting priorities, having a to-do list, postponing unclean communication, etc.).
Clear and Transparent Communication: Say it, say it clearly, say it loud, repeat it.
Focus on Details and Quality: Fight mediocrity and excel at what you do.
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